CHESOPEIAN COLONY CIVIC LEAGUE, INC. ARTICLE INAME
The name of this association is CHESOPEIAN COLONY CIVIC LEAGUE, INC.
OBJECTThe object of the League shall be to encourage and promote through individuals, community and united efforts, civic betterment in the cultural, educational, social, recreational and similar fields within the area generally known as Chesopeian Colony, City of Virginia Beach, Virginia. Further objectives of this League shall be to cooperate with neighboring civic leagues and to furnish a forum for the members to express their views on such questions as may properly come before the League. This League shall not, directly or through its officers, participate in partisan politics nor in any way support or encourage the candidacy of any individual or slate for public office. No reference shall be made in League correspondence of notices to candidates of their choice. However, notice of a meeting or series of meetings at which all candidates for a particular office have been invited to appear, may be sent. ARTICLE III
MEMBERSHIPSection 1. (Eligibility)The League shall have two (2) general classes of membership, who shall be known and designated as follows:(a) Active Members: Active Members shall be limited to adult residents of permanent dwellings and property owners in the area known as Chesopeian Colony in Virginia Beach, Virginia, who have paid such dues and assessments as may be fixed from time to time by the Board of Directors. Active Members only shall be entitled to vote in the election of officers and directors of the Corporation and on all matters coming before the membership for a decision.(b) Honorary Members: Honorary Members may be elected by the Active Members and shall be persons interested in the Civic League who are not eligible for Active Membership or who, though ineligible for Active Membership, have distinguished themselves particularly in their service to the League purposes. Honorary Members shall not have a vote.Section 2. (Dues)The annual dues of this League shall be in such amount as prescribed from time to time by the Board of Directors and payable in March of the current year, payment of which will entitle each adult member to vote. Two (2) votes per family.ARTICLE IVBOARD OF DIRECTORSSection 1. (Composition)The Board of Directors of the League shall consist of ten (10) members of the League including the President, Vice President, Secretary and Treasurer and six (6) other members to be known as Directors, elected by the membership. At the first election, two (2) of the six (6) Directors shall be elected for three (3) year terms; two (2) for two (2) year terms; and two (2) for one (1) year term. Thereafter, Directors shall be elected for three (3) year terms.Section 2. (Responsibility of the Board)The Board of Directors of the League shall have general supervision of the affairs of the League between its business meetings, shall make recommendations to the League, shall fill all vacancies arising between elections, shall be responsible for the care and insuring of League property (including reasonable liability insurance) and shall perform such duties as are specified in these By Laws. All actions of the Board shall be subject to the approval of the League, and none of its acts shall conflict with prior action taken by the League. This shall not prohibit the Board of Directors from taking emergency action it deems appropriate and necessary, provided said emergency actions shall be reported to the League at the next membership meeting.Section 3. (Board Meetings)Meetings of the Board of Directors shall be held at least quarterly and at any time upon call of the President or any three (3) members of the Board. At least five (5) days notice of meetings shall be given.Section 4. (Quorum)A quorum at any duly called meeting of the Board of Directors for which at least five (5) days notice has been given shall consist of at least six (6) members and any question to come before such meeting shall be decided by a majority of those Directors present and voting. ARTICLE V OFFICERS The Officers of this League shall consist of a President, Vice-President. Secretary and Treasurer, who shall serve without compensation for one (1) year or until their successors have been elected. The Officers shall be elected by members of the League and shall perform the duties prescribed by these By Laws and by the parliamentary authority adopted by the League. ARTICLE VI DUTIES AND POWER OF OFFICERSSection 1. (President)The President shall preside at all meetings of the League, the Board of Directors and at all other functions of the League, and shall appoint such committees as either he or the Board of Directors shall feel necessary or expedient for the operation of the League and shall perform the other duties as herein set out:(a) He shall be the chief executive officer and shall supervise all the affairs and activities of the League.(b) As long as the League maintains membership in the Council of Civic Organizations (CCO), the President shall appoint such representation to the Council as the Council may request. The President may represent the League in such capacity.(c) He shall represent the League within the community, including City Council meetings and all other appropriate public occasions.Section 2. (Vice President)The Vice President shall perform the duties of the President in the absence of the President.Section 3. (Secretary)The Secretary shall keep a record of proceedings of all meetings of the League and the Board of Directors and shall perform the other duties as herein set out:(a) The Secretary shall send out notice to the membership as directed by the President, shall handle all general correspondence, and shall perform such other duties as may be assigned to him/her from time to time by the President.Section 4. (Treasurer)The Treasurer shall be charged with the safekeeping of and accounting for the funds of the League: in the course of which he/she shall render annual statements for dues, collect all funds owning to the League as dues or otherwise, deposit all funds received in a depository approved by the Board of Directors, pay all bills authorized by the Board of Directors (so far as the funds collected permit), file and preserve all vouchers, check stubs and cancelled checks over a period of at least five (5) years, and report the financial condition of the League to the annual meeting of the membership, the regular meetings of the Board of Directors, and at such other times as the Board of Directors shall direct. He/she shall maintain an accurate up to date roster of the League, including name, address, business and resident phone numbers, date of membership, and primary League responsibility of all members. ARTICLE VII
NOMINATIONS AND ELECTIONSSection 1. (Nominations)A nominating committee shall be appointed by the Board of Directors. This committee shall be appointed in October and shall present a state of nominees for League Officers and Directors at the January meeting.Section 2. (Elections)Elections shall be held on the January meeting. Officers and Directors shall take office immediately upon election. The nominating committee shall have the acceptance of the nominees before bringing their names to the floor. Nominations from the floor may be made at this time. No officer shall be eligible to serve more than two (2) consecutive terms in the same office, with the exception of the Secretary or Treasurer. Any officer or director may resign at anytime by giving written notice of his/her intentions to the President. The Board of Directors shall elect from the membership a person or persons to serve the unexpired term.
Section 1. (Regular Meetings)The membership shall hold meetings at least quarterly, in January, April, June and October, and at any other time the call of the President or the Board of Directors or at the request of any ten (10) members of the League. Section 2. (Special Meetings)Special meetings may be called by the President or by the Board of Directors and shall be called upon the written request of any ten (10) members of the League. A quorum at any called meeting of the membership for which at least five (5) days notice has been given to the membership shall consist of, at least twenty (20) paid-up members and any question to come before such meeting shall be decided by a majority vote of those paid-up members present and voting. Notice of a meeting at which a proposed change in the By Laws is to be brought before the membership shall state the purpose of the meeting. The By Laws may be amended, after five (5) days notice, and by a two-thirds (2/3) vote of the members present and constituting a quorum. ARTICLE IX
PARLIAMENTARY AUTHORITY The rules contained in the current edition of ROBERT'S RULES OF ORDER NEWLY REVISED shall govern the League in all cases to which they are applicable and in which they are not inconsistent with these By Laws and any special rules of order the League may adopt.Decisions relating to the conduct of business of the League shall be determined by a majority vote of the members present, except as shall otherwise be provided for in these By Laws or in ROBERT'S RULES OF ORDER NEWLY REVISED. APPROVED these By Laws, after due notice, by the affirmative vote of at least two-thirds (2/3) of the members present, with a quorum in attendance, at the regular membership meeting of the League this day of _______________________, 19__________ __________________________Presiding Officer (SEAL)
Secretary of the MeetingCHESOPEIAN COLONY CIVIC LEAGUE
OFFICERS AND DIRECTORS 2009 President: Bill Thesier Vice President: Todd Lovelace Secretary: Susan Thesier Treasurer: “B” “J” Taylor Directors: George Coleman Kevin Duffan Audra Flynn Betty Kennedy John Vest Robb Wigg